UN World Food Programme - Kenya
JOB ADVERTISEMENT VACANCYPost Title: National Public Information Officer
ANNOUNCEMENT NO: VA/25/2008
Post Grade: NOB
Date of issue: 5th September 2008
Duty Station: Nairobi
Contract type: Service Contract
This Vacancy is open to Kenyan male and female candidates. Qualified female candidates are particularly encouraged to apply.
Duties and Responsibilities:
Within delegated authority and reporting to the Deputy Country Director, the Public Information Officer will be responsible for the following duties: (These duties are generic and thus not all inclusive nor are all duties carried out by all Public Information Officers)
- Contribute to drafting of press releases, feature articles and op-ed pieces;
- prepare materials for pamphlets, brochures, and multimedia products for external distribution to the public, the media, educational institutions, non-governmental agencies and donors;
- Capitalize on opportunities for advocacy in situations that may produce additional resources for WFP, and work with coalitions of NGOs, UN agencies and other interested groups;
- Provide assistance to regional information officers to advocate for policies to eliminate hunger;
- Assess the general reaction of the public to the work of the Programme on the basis of information gathered from media, organized groups and correspondence;
- ensure that responses to direct or indirect requests for information about the work of the Programme promote a better understanding of the organization's objectives, policies and activities;
- Respond to emergencies when requested by quickly travelling to the site and preparing information for public release on WFP's operations and activities, preparing all needed materials for internal and external use, including talking points, Q&As, multimedia materials;
- Compile briefing kits for the media, missions and other interested groups or organizations;
- Conceptualize and implement advocacy/communication strategies and campaigns on key operations and issues, in ways that support fundraising and resource mobilization as relevant;
- Evaluate the relative effectiveness of strategies and make recommendations for future action to the management of the Communications Division and other senior officials accordingly;
- Stay current on WFP operations, policies and pertinent issues;
- analyse the political and social events that affect those activities within an assigned geographical or thematic area;
- Act a spokesperson for WFP at the local level, under guidance from the Country Office management and regional information office;
- establish and maintain contact with local media representatives and others to focus their attention on those activities and achievements of the organisation of interest to the public or concerned groups;
- Advise WFP officers on the tone and content to be expected from media queries;
- Ensure that responses to direct or indirect requests for information about the work of the Programme promote a better understanding of the organization's objectives, policies and activities;
- Where possible, provide video footage, stills and stories for internal and external use, including for the WFP website;
- Perform other related duties as required.
Education: Advanced university degree or university degree with experience and advanced training/courses in one or more of the following disciplines: journalism, international relations, editing, communications or other related fields, or relevant professional experience as well as deep wide-ranging knowledge of the profession of journalism, particularly Somali media, either print, radio or television.
Experience: At least five years of postgraduate professional experience as a journalist or public information officer or relevant international organization work. Experience in working/ interacting with Somali media is essential. Experience in WFP is an added advantage.
Language: Fluency in both written and spoken English and Kiswahili languages is a requirement.
Knowledge: Training and/or experience utilizing computers, including word processing, spreadsheet and other standard WFP software packages and systems. General knowledge of UN system policies, rules, regulations and procedures governing administration.
Competencies: Basic analytical ability; skill in developing sources for data collection; basic computer skills; good interpersonal skills; ability to work in a multicultural team environment.
Kenyan nationals with the above qualifications and experience are requested to submit a covering letter quoting Vacancy Announcement No. WFP/25/08 along with their current/detailed Curriculum Vitae and photocopies of certificates and name, address and e-mail address of three referees.
Envelopes should be marked:- CONFIDENTIAL, WFP/25/08 and sent to
Human Resources Officer
World Food Programme
P.O. Box 44482
Closing date of Application: 18th September 2008
NB: Applications received after the closing date and those that are not clearly showing the VA No. indicated above will not be short-listed.
This Vacancy is open to Kenyan mate and female candidates. Qualified female candidates are particularly encouraged to apply.
Administrative Assistant (Protocol)
G5 (Service Contract)
Accountabilities: In accordance with WFP policies, procedures and guidelines, the incumbent will carry out administrative and support duties in the Administration Unit for the Kenya Country Office.
Major Duties and Responsibilities:
Under the direct supervision of the Senior Administrative Assistant (Travel), and the overall supervision of the Administrative Officer , the Administrative Assistant's duties will include, but will not be limited to, the following:
- Prepare, submit and follow up new WFP international staff members' protocol documents to MOFA and Kenta Revenue Authority, Notification of arrival & departures, Kenya re-entry permits and driving licences.
- Prepare, submit and follow up VAT exemptions for WFP's suppliers/service providers and international staff as per regulations.
- Prepare, submit and follow up PRO 1 B's and PRO 1 C's on behalf of WFP and international staff as per regulations.
- Ensure that WFP is advised and fully aware of the frequent changes in GoK regulations and procedures as they impact on WFP programmes and international staff and be able to advise WFP on the course of action to comply with such changes or seek redress from the GoK.
- Ensure that WFP interests are protected such that no financial penalties or delays are suffered as a result of non compliance by WFP of documented GoK procedures.
- Establish close working relations with designated staff in the Commissioner of VATs office and follow up on WFP's requests for refund or waiver of VAT.
- Assist the WFP Administration Transport Section with the registration and de-registration of WFP vehicles at Kenya Revenue Authority.
- Receive from Ministry regular circulars on diplomatic issues, peruse them and advise the WFP Representative on their relevance to WFP operations
- Liaise with MOFA on the approvals for the sale and disposal of assets to non-entitled parties.
- Assist with the processing of immigration documents for WFP national staff intending to travel on duty.
- Submit weekly reports on status of all WFP protocol applications.
- Act as an alternate for food clearance in case of staff absence or leave.
- Perform any other duties as may be required by the organisation.
Education: Completion of secondary school education.
Experience: At least four years of progressively responsible support work experience in general administrative work including at least one year in the field of accounting, human resources, administrative services or other related field.
Knowledge: Training and/or experience utilising computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of UN system administrative policies, rules, regulations and procedures in the area of administration.
Language: Good written and spoken English and fluent Kiswahili.
Desirable skills: Formal training in administration, finance, budget, human resources, transport, procurement, protocol experience or travel. Typing 35 wpm in English.
Kenya Nationals meeting the above qualifications are requested to submit a covering letter quoting Vacancy Announcement No. WFP/26/08 along with their current/detailed Curriculum Vitae and photocopies of certificates by 18th September 2008.
Envelopes should be marked: CONFIDENTIAL
WFP/ 26/08 and sent to:
Human Resources Officer
World Food Programme
PO Box 44482
Applications must be received by the deadline. Late applications will not be considered. Only short listed candidates meeting all essential qualifications will be contacted. Deadline for application 18th September 2008