Personal Assistant Job Vacancy

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Personal Assistant

Our client an FMCG company based in Nairobi is looking for a Personal assistant who will be reporting to the Managing Director, the successful candidate should have basic knowledge in managerial and executive status and will be responsible for the following:

Responsibilities

• Management of their directors' time and scheduling it
• Diary management
• Co-ordination of all demands to achieve the maximum effectiveness of the Director’s day.
• Operating in direct support of their director in the operation of his/her duties.
• Management of flow of incoming calls through to the director.
• Screening of clients and visitors to see the director
• Check emails and replying to them including review of official documentation,
• Making all ticketing and visa applications for any travels for the seniors.
• Scheduling reservations and booking travel and meetings
• From time to time act as proxy for the executive, representing him/her in meetings or official business communications.
• Filing of all official documents on behalf of the company.
• Preparation of minutes of all the company meetings as well as dispatch of the same.
• Ensuring that clients have received satisfactory services, as well as keeping a good relationship with all clients.

Required Qualifications

The candidate must posses the following:

• Must be at least 27 years and above, posses a minimum of a business related degree or diploma as added advantage,
• 3 yrs experience in similar position or department and above preferred,
  
• Competency in computer application and
  
• Excellent communication skills.
  

If you meet the above requirements then please send your letter of Application and Resume with three referees to info @ swifthr.org.

Only the shortlisted candidates will be contacted