Kenya Medical Supplies Agency (KEMSA) Jobs Re-Advertisement

The Kenya Medical Supplies Agency seeks to recruit two full time advisors funded by the USAID/Kenya through Kenya's PEPFAR program.

The positions are based at the Kenya Medical Supplies Agency (KEMSA) offices.

The advisors will work alongside the KEMSA management for a designated period of time and will support the agency to institutionalize business processes that will ensure its continued sustainability.

The advisors will also provide mentorship and skills transfer as part of the contribution to the human capacity development support to KEMSA.

1. Supply Chain Advisor
(Warehousing and Distribution)
Ref No: KEM 1908

Reporting to the Chief Executive Officer and working closely with the Director Technical Services, the Supply Chain Advisor for Warehousing and Distribution will provide overall technical guidance to support the efficient and effective management of the supply chain processes.

Essential Functions:

• Assess KEMSA's supply chain business processes and identify key performance indicators to be used to monitor the process.
• Facilitate the design and implementation of managing medical commodities in line with KEMSA's legal mandate.
• Design and implement systems that will enable/facilitate smooth and efficient receipt, storage, transport and delivery of medical commodities in the warehouses in accordance with Good Distribution Practices.
• Support the design of systems and processes that will ensure efficient and effective flow of information and goods in the supply chain.
• Liaise with finance and other departments to ensure invoice payments are properly documented / approved and are prepared in a timely manner.
• Map facilities and develop a cost effective routing system.
• Facilitate the capture of supply chain transactions and the maintenance of complete and accurate records at each stage of service delivery.
• Facilitate the preparation and circulation of periodic and ad-hoc supply chain reports for use in planning and performance management.
• Regularly evaluate control measures used to manage risk in all supply chain business processes and guide management in development/improvement of control measures as necessary.
• Assist in implementation of risk management mitigation in development/ implementation of control measures as necessary
• Any other duty that may be assigned to you by the CEO

Qualifications and Experience

• A Business Degree in management or a related field.
• A Masters degree in Business or a related field will be an added advantage.
• Professional qualification in purchasing and supplies management - Post Graduate diploma in SCM
• Preferably a member of the Chartered Institute of Purchasing and Supply or recognized supply chain professional body.
• A minimum of ten (10-15) years working experience in a senior management position in a similar environment. Public sector supply chain experience will be an added advantage
• Sound negotiation skills.
• Excellent interpersonal and communication skills.
• High integrity
• Ability to work under pressure and meet deadlines

2. Supply Chain Advisor (Procurement)
Ref No: KEM 2908

Reporting to the Chief Executive Officer and working closely with the Procurement Manager, the Procurement Advisor will provide high level technical assistance to improve the procurement functions at KEMSA and ensure that there is efficient and effective delivery of goods, services and work within the confines of KEMSA's regulations.

Essential Functions:

• Working with clients to profile quantifications as required by various programs.
• Develop and support the implementation of sound procurement policies that ensure acquisition of goods and services is done while adhering to the Public Procurement Disposal Act and Regulations, including Procurement planning, budgeting, maintainance of procurement records, establishment of appropriate procurement structures/systems and reporting to the Public & Procurement Oversight Authority.
• Develop systems that will support forecasting and planning for the agency's needs and requirements by keeping abreast of market and product trends and development;
• Design and implement responsive systems/processes that will ensure timely, efficient and effective procurement of goods and services in liaison with the procurement manager;
• Provide mechanisms that will ensure that there are proper linkages with supplies, accounting and other .stores procedures to ensure that the organization properly maintains stocks based on demand.
• Ensure maintenance of updated suppliers list;
• Support the development for systems and mechanisms that prepare requests for quotations or tenders to pre-qualified suppliers or the public;
• Establish, in co-ordination with the relevant department and end-users, quality specifications of goods and services required by the agency;
• Provide a monitoring system that supports the better planning for procurement according to demand.
• Any other duty that may be assigned to you by the CEO

Qualifications and Experience

• Masters degree in business or related field
• Professional qualification in Purchasing and Supplies
• 10 years experience 3 of which must have been in a management position
• Excellent interpersonal and communication skills
• High integrity
• Familiarity with public procurement guidelines and procedures
• Team player and strong leadership and management skills
• Computer literacy and familiarity with standard office computer applications
• Ability to work under pressure and meet deadlines

Applications quoting the REF No. (on the envelop and subject line) with a detailed CV, daytime telephone numbers, address and names of three referees should be addressed to:

Capacity Project/lntraHealth International Inc.
Unga House, Muthithi Road, 7th Floor
P.O. Box 66726-00800 Nairobi

Or

Email: jobskenya @ intrahealth.org

Closing date: Applications due to IntraHealth International by 5th November 2009.

Only short listed candidates will be contacted.

NB: All applicants who had previously applied, need not apply

These positions are funded by USAID/Kenya